Case study · Automotive
IT in sync with production
How Exact Systems gained visibility into its costs and cut them without compromising quality. Fast-growing companies often build up their IT environment gradually—project by project, supplier by supplier. A few years later, management finds that IT costs are growing faster than the business itself, but nobody knows exactly why.
30%
lower IT operating costs
1
supplier instead of a fragmented portfolio
24/7
IT support and device management
4
steps from audit to long-term support
About the client
A client whose IT must be as precise as the processes it inspects
Exact Systems is an international company in the automotive industry that provides quality control, inspection, and production optimization services. It works with dozens of leading automotive manufacturers.
For a company like this, one simple rule applies: its own IT has to run as precisely as the processes it inspects for its customers.
Client profile
Industry
Automotive
Presence
International, with a network of branches
What it does
Quality control, inspection, and production optimization
Partnership with XEVOS
IT audit, supplier consolidation, IT management, and security
Challenge
What was holding the company back
No overview of IT
Over the years, licenses, contracts, and suppliers had piled up without any central record of the services in use.
Rising IT costs
Spending was rising faster than the business, but it was not clear where exactly value was being lost or what the company was paying for.
Fragmented support
Support was split between several external suppliers and internal resources, which slowed down the response to incidents.
Inconsistent protection
Endpoint protection, backup, and identity management needed to be unified across all branches.
Solution
From audit to long-term support
We split the partnership into four steps. Each one builds on the results of the one before.
01
IT audit from a business perspective
We inventoried all IT services, contracts, and licenses. The result was a clear map of what everything is for and how much it costs.
02
Supplier consolidation
We took over the management of hardware, endpoints, email, backup, and antivirus. For the remaining services, we took on the role of coordinator.
03
License optimization
We canceled unused Microsoft 365 licenses and duplicate security products and renegotiated or rebid overpriced service contracts.
04
Long-term support
Round-the-clock IT support, device management, endpoint protection, and regular audits—with a single point of accountability.
Are your IT costs growing faster
than the business itself?
Results
IT costs under control
Thanks to the audit, supplier consolidation, and license optimization, Exact Systems now manages its IT costs deliberately—with a clear view of what it pays for and why. IT is no longer a black box of costs; it has become a service with measurable value.
What the partnership delivered
Around 30% lower costs
IT operating costs went down without any loss in service quality.
One supplier
Instead of juggling a fragmented group of external partners, the company now has a single point of accountability.
Faster incident response
Average incident response time has decreased.
The technologies behind the partnership
Today, a single provider manages the entire environment. Here is how it fits together—from devices and the network all the way to the cloud and identity.
Exact Systems
IT environment under unified management
Cloud and identity
Productivity, email, and identity management
Protection and data
Endpoint protection, backup, and recovery
Network
Branch network infrastructure
Devices and management
Hardware and mobile device management
XEVOS is a certified partner of the vendors listed.
Next steps: Together with the client, we are now preparing for NIS2 and for securing operational technology (OT) at its customers’ production sites.
Contact
Facing a similar situation at your company?
XEVOS Solutions s.r.o.
Get in touch, and we’ll show you where your IT budget is leaking. Based in Ostrava, serving clients across the Czech Republic.
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